Short-term mobility of PhD students

Short-term mobility of PhD students - study abroad

A list of Inter-institutional agreements can be found here.

Number of students that can be sent to a study stay abroad to each partner university per academic year is stated in there.

The website Erasmus student's reports database collects the experience of your colleagues who have already been on Erasmus and can be helpful to you.

Short-term mobility of PhD students - traineeship

You have to find the institution where you're going to do your traineeship by yourself. Only you know best what you are interested in, in what field you would like to improve and develop your knowledge.

For example, you can get help from the Erasmusintern job placement website or you can see  Direct offers from Companies, where we continuously publish offers that are sent directly to our university.

The faculty coordinator can also provide valuable information. Or perhaps get some inspiration from your colleagues’ experience of not only from VSB-TUO but also from the whole Czech Republic. See Erasmus student's reports database.

Schedule your mobility to start and end on weekdays.

Short-term mobility of PhD students - study abroad

Learning Agreement for studies

Please contact your Faculty Coordinator regarding the Learning Agreement (LA).

LA is submitted to the Edison system and it must be confirmed by our and the foreign university.

Learning Agreement consists of three parts.

First part is filled before the study stay and covers the courses which the students will study at the university abroad.

Once the student arrives at the host university, changes to the LA can be done (agreed upon all three parties – student, home university, host university).

Last past is called the Transcript of Records (ToR) and it is a confirmation given by the receiving institution of (un)completed courses. The ToR must correspond with the final version of the Learning Agreement.

Letter of Acceptance (LoA) 

Letter of Acceptance defines the period of admission to the foreign university - beginning and end specifies the period of studies at the foreign university. This information is part of the Grand Agreement.

Short-term mobility of PhD students - traineeship

Learning Agreement for Traineeships

First, you need to sign a contract with a receiving institution – Learning Agreement for Traineeships. Fill in the form (whether in cooperation with your faculty coordinator or with a foreign institution) and leave nothing blank. Finally, get all the necessary signatures – the scan version is sufficient. However, start early (e.g. 3 months before the internship starts), it is a crucial document and to obtain the necessary signatures can sometimes take a long time

Letter of Acceptance (LoA) 

Letter of Acceptance defines the period of admission to the foreign institution -  beginning and end of the traineeship period. This information is part of the Grand Agreement.

Financing of the study stay abroad within the Erasmus+ Programme is provided by Grand Agreement.

Financing

The scholarship is allocated according to the length of stay:

• 1–14 days 79 EUR/day
• 15–30 days 56 EUR/day

Bank account

The account must be maintained in the Czech Republic.

The student should verify in their bank that the bank accepts payments in EUR to their bank account, otherwise, it will not be possible to make a bank transfer.

Payment of the financial support

The scholarship is paid after the signing of the Grand Agreement (by the student and the sending institution).

In this step, you should already have completed the Learnin Agreement (LA) and the Letter of Acceptance (LoA). 

Online language support (OLS)

The Online Linguistic Support (OLS) is designed to assist Erasmus+ participants in improving their knowledge of the language in which they will work, study abroad so that they can make the most out of this experience.

To find out how to apply for the EU Academy and complete the OLS language assessment, click HERE.

Travel insurance

The conditions of the Erasmus + programme imply that the student is obliged to contract a medical insurance valid for the destination country for the duration of the stay abroad. It must include health insurance (medical expenses), liability insurance and accident insurance (for traineeship).

The student submits a copy of the contract or the original confirmation of the agreed travel insurance (from-to) for the entire period of study abroad to the Grand Agreement

Even if a student has a European Health Insurance Card (EHIC), this does not mean that health care abroad is free. An EHIC issued in the Czech Republic in the EU covers necessary health care, under the conditions given by the local health system. In most countries, you pay extra for health care and medicines, the amounts can be very high, co-payment or medical transport back to the Czech Republic, which is not covered by health insurance, is paid. Therefore, the student must have travel insurance arranged before leaving for a study stay.

More information about health insurance - here

A student who participates in a study stay abroad within the Erasmus + program remains a student of a Czech university for the entire period of their stay at a foreign university.

Grand Agreement

We recommend to start the procedure of the signing of the Grand Agreement in advance (at least 2-3 weeks before departure). In case of late delivery of all documents, the scholarship may not be paid on time and the student may have complications with further administration.

Before departure, the student must be duly registered to study at EDISON, otherwise it will not be possible to generate a participant contract in the system.

Short-term mobility of PhD students - study abroad

After the end of the study stay, it is necessary to deliver:

1. Confirmation of Erasmus+ Study Period

You have to have the Confirmation of Erasmus + Study Period confirmed at the foreign university before your departure. This document must bear the original signature and the original stamp and it must be issued and signed on the last day of your study stay, otherwise this confirmation will not be recognized at VSB-TUO.

Please remember to bring the confirmation to the University International Office no later than 14 days after the end of your study stay.  

2. Transcript of Records

The foreign university will decide how and when the Transcript of Records will be delivered to you (an overview of the achieved study results). Usually, this document is sent by the host institutions to the faculty coordinators by post within about a month after passing the student's exams. This list of study results must also be delivered to VSB-TUO in the original with a stamp and signature. Upon arrival, you can submit a copy of the transcript to the faculty coordinator, but the original of these study results is required by the faculty coordinator to complete student mobility.

Short-term mobility of PhD students - traineeship

On the last day of your traineeship, let the responsible person at the receiving institution confirm the final part of the Learning Agreement (AFTER THE MOBILITY – Traineeship Certificate). You need to deliver this document (hard copy with original signatures) to the relevant employee at the University International Office within 14 days of the last day of your internship.

After the study stay abroad or traineeship is over, student is required to complete:

A) Final Report - EU Survey

Student will be sent an automatically generated email by the system on the day of the end of the mobility. The e-mail will be in Czech and English.

After clicking on the link provided in the email, the user will enter the questionnaire immediately. Fields marked with a red "*" are required - without them the report cannot be completed. Once the student has completed the report, click on "Submit" at the bottom of the report. In the upper right part, the report can be downloaded to PDF by clicking on "Download PDF version".

The mobility participant must complete the report on the website within 30 days from the end of the study stay. After filling in the report, we recommend that you immediately download the questionnaire to PDF and send it by e-mail to the University International Office.

B) Erasmus+ student mobility report: experience database

Please note that in this report, you pass on information to other students who want to go on mobility and can give them answers to their questions. Therefore, we recommend that you take care when completing this final report.

Please contact (even if your are not back in the Czech Republic)  your study department as soon as your study stay abroad is over.

Short-term mobility of PhD students - study abroad

Originals of a Confirmation of Study Period and a Transcipt of Records must be delivered to the University International Office representatives. 

Short-term mobility of PhD students - traineeship

Originals of an After the Mobility – Traineeship Certificate must be delivered to the University International Office representatives.