The filing office provides receipts, the distribution and dispatch of letters and electronic post.

About the filing office

The electronic filing office is designed to receive emails with guaranteed electronic signatures in accordance with the Act no. 227/2000 Coll. as it has been amended. For posting by the electronic filing office an electronic signature is needed for the email or its attachment. The maximum size of a submission is 20 MB.

A list of accepted data formats:

• pdf (Portable Document Format)
• PDF/A (Portable Document Format for the Long-term Archiving)
• xml (Extensible Markup Language Document)
• fo/zfo (602XML Filler document)
• html/htm (Hypertext Markup Language Document)
• odt (Open Document Text)
• ods (Open Document Spreadsheet)
• odp (Open Document Presentation)
• txt (Plain text)
• rtf (Rich Text Format)
• doc/docx (MS Word Document)
• xls/xlsx (MS Excel Spreadsheet)
• ppt/pptx (MS PowerPoint Presentation)
• jpg/jpeg/jfif (Joint Photographic Experts Group File Interchange Format)
• png (Portable Network Graphics)
• tif/tiff (Tagged Image File Format)
• gif (Graphics Interchange Format)
• mpeg1/mpeg2 (Moving Picture Experts Group Phase 1/Phase 2)
• wav (Waveform Audio Format)
• mp2/mp3 (MPEG-1 Audio Layer 2/Layer 3)
• isdoc/isdocx (Information System Document) version 5.2 and higher
• edi (international standard EDIFACT, standards ODETTE and EANCOM for electronic exchange of commercial documents - EDI)
• dwg (AutoCAD DraWinG File Format) version 2007 and higher
• shp/dbf/shx/prj/qix/sbn/sbx (ESRI Shapefile)
• dgn (Bentley MicroStation Format) version V7 and V8
• gml/gfs/xsd (Geography Markup Language Document)

Documents in digital form are sent to the email address of the filing office (epodatelna@vsb.cz), via the information system of data mailboxes into the data mailbox of VSB-TUO (ID data mailbox is d3kj88v), by post office or personally in the filing office using data-storage devices enabling the transfer of documents digitally (CD, DVD, USB).

Accepted data-storage devices

• CD with a file system ISO9660
• DVD with a file system ISO9660 or UDF
• USB (format PC - data files FAT32 or NTFS)

Document in a digital format

Documents in a digital format are considered to be delivered to VSB-TUO, if they are available in the filing office. Documents in a digital format are available in the filing office in the following cases:

• if it is in a format that corresponds with formats that VSB-TUO accepts in a digital format,
• if it can be displayed by a user in a perceivable way,
• does not contain any harmful code (by a harmful code there is understood any computer program that is able to cause damage to the computing equipment),
• in the case of a portable data a medium, which VSB-TUO approves of when receiving documents in digital formats.

If VSB-TUO receives a document in an analogue format, which is incomplete or damaged so that it cannot be displayed, or to display a user in a perceivable way, or if a document is in a digital format that is not available for the filing office, but the name of the sender can be determined from this medium together with the data to contact the person, VSB-TUO will inform the sender about the defect and will determine further procedures how to eliminate it.

If VSB-TUO, in cooperation with the sender, fails to eliminate the defect, VSB-TUO will not process such document. VSB-TUO will also not process any document in an analogue format, which is incomplete or damaged, so that it is not possible to display it for a user in a perceivable way and at the same time the sender cannot be determined from it.