VSB – Technical University of Ostrava (VSB-TUO) is a substantive competent authority recognizing education only if the recognition of such education and qualification in a field is similar in content to one of the study programmes accredited at the VSB-TUO.
The application must be completed electronically (or in block capitals), printed and signed by hand, and with the required annexes to be sent in paper form to the address: Vysoká škola báňská - Technická univerzita Ostrava, útvar 9220 – Správa a rozvoj vzdělávání, tř. 17. listopadu 2172/15, Ostrava-Poruba, PSČ 708 00.
Annexes to the application (mandatory):
- Diploma – a certified copy (or the original) of the diploma or similar proof of the proper completion of the Higher education issued by a foreign university with the requisite verification of the authenticity of signatures and stamps
- Diploma Supplement – a certified copy (or the original) of the diploma supplement (“Diploma Supplement") or a certified copy of (or the original) the statement of completed subjects with the required authenticity verification of signatures and stamps.
- Official translation of these documents into the Czech or English language. The translation shall be drawn up by a court interpreter (the list of court interpreters is available on the website of the Ministry of Justice) or a Representative Office of the Czech Republic in the country. Translations are not required for documents issued in the English or Slovak language. Where an officially certified translation is made by a non-Czech court interpreter, the translation sheets shall be accompanied by certified copies of the documents to which they relate, in such a way as to prevent any additional exchange or substitution of the sheets containing the translation. Translations attached to simple copies of documents will not be accepted.
If necessary, the following shall be added:
- At the request of the university, additional information that the study programme pursued institutions entitled to provide a university degree or information on the specific contents of a university study.
- Power of attorney – the original or a certified copy, if the applicant is represented by another person in the proceedings (a sample of the power of attorney).
- Marriage certificate, birth certificate – the original or a certified copy of the marriage certificate, eventually other proof of name change, if the name is given in the diploma and the existing name of the applicant is different.
- The decision on international protection in the form of asylum or subsidiary protection – the original or a certified copy of the decision on international protection on the form of asylum or subsidiary protection, where recognition is sought by a person who has been granted such status.
- Information on the change of the name of the university (if it differs from the name specified in the documents).
Annexes to the application (recommended):
- Copy of the identity card (an Identity card or a passport).
All information provided in the documents submitted must be comprehensible (Officially translated into the Czech or English language). Translations are not required for documents issued in the English or Slovak language.
2. Verification of the authenticity of the signature and stamps on original education documents
(pursuant to the provisions of § 90 paragraph 3 of the Higher Education Act)
The way of verifying the authenticity of signatures and stamps on the original diploma depends on the country where the applicant has completed his foreign education or where the relevant diploma has been issued.
The validation method can be divided into groups (under existing international treaties):
- Without validation: With the below-listed states, the Czech Republic has signed a bilateral legal aid agreement – validation of signatures and stamp marks are not required. If the applicant presents copies of such documents, they must be an officially certified copy made out by a Czech or foreign notary, the Czech embassy authority abroad or made out through the Czech Point service.
It concerns these states: Afghanistan, Albania, Algeria, Belgium, Belarus, Bosnia and Herzegovina, Bulgaria, Montenegro, France, Georgia, Yemen, Croatia, Korea (DPRK), Cuba, Cyprus, Kyrgyzstan, Hungary, Macedonia/FYROM, Moldova, Mongolia, Poland, Austria, Romania, Russia Federation, Greece, Slovakia, Slovenia, Serbia, Syria, Spain, Switzerland, Ukraine, Uzbekistan, Vietnam.
- Apostille: The state in question is a signatory to the multilateral convention on the simplification of the verification of foreign authentic instruments (Hague Convention) – The authenticity of signatures and stamps on original diplomas issued in that state must be verified in the form of a so-called " Apostille. The Apostille is issued by the designated authority of the State (the so-called Apostille office) in which the diploma was awarded.
It concerns these states: Albania, Andorra, Antigua and Barbuda, Argentina, Armenia, Australia, Azerbaijan, Bahamas, Barbados, Belgium, Belize, Belarus, Bosnia and Herzegovina, Botswana, Brunei Darussalam, Bulgaria, Macedonia, Cook Islands, China – only Hong Kong and Macao, Denmark, Democratic Republic of São Tomé and Príncipe (from 15th July 2008), Dominica, Dominican Republic (verification by apostille clause from 30th August 2009), Ecuador, Estonia, Fiji, Finland, France and its territory (i.e. Franch Polynesia, Franch territory of Affars a Issa, Guadelupe, Guyana, Comoros Islands, Martinique, New Caledonia, Réunion, Saint Pierre and Miquelon, Wallis and Futuna), Grenada (from 7th April 2002 - until this date it is kept under Great Britain), Georgia, Honduras, Croatioa, India, Ireland, Island, Italy, Israel, Japan, JAR, Kazakhstan, Colombia, Republic of Korea, Cyprus, Lesotho, Liberia, Liechtenstein, Lithuania, Latvia, Luxembourg, Hungary, Malawi, Malta, Marshall Islands, Mauritius, Mexico, Moldova, Monaco, Mongolia (verification by apostille clause from 31st December 2009), Namibia, Germany, Niue, The Netherlands and its territories (i.e. Netherlands Antilles, Aruba), Norway, New Zealand, Panama, Poland, Portugal, Austria, Romania, Russia, Greece, Salvador, Samoa, San Marino, Seychelles, Slovakia, Slovenia, Serbia and Montenegro, Surinam, Saint Lucia, Saint Kitts and Nevis, St. Vincent and Grenadines, Swaziland, Spain, Sweden, Switzerland, Tonga, Trininad and Tobago, Turkey, USA and their territory (i.e. American Samoa, Guam, Northern Mariana Islands, Puerto Rico, Virgin Islands of the United States), Ukraine, Great Britain and its territories (i.e. Jersey, the Bailiwick of Guernsey, Isle of Man, Anguilla, Bermuda, Brititish Antarctic Territory, British Virgins Islands, British Solomon Islands, Cayman Islands, Falkland Islands, Gibraltar, Montserrat, Saint Helena, South Georgia and South Sandwich Islands, Turks and Caicos Islands, Vanuatu and Venezuela.
The current list of apostille authorities is also available on the website of the Hague Conference on http://hcch.e-vision.nl (Authorities, per Convention, convention no 12, direct link: http://hcch.e-vision.nl/index_en.php?act=conventions.authorities&cid=41).
- Higher verification of foreign documents(superlegalization): Other countries – The authenticity of signatures and stamps on original diplomas issued in other states must be verified in the form of a so-called ' Higher verification of foreign documents (In accordance with the provisions of § 90 para. 3 of the Higher Education Law), e. Diploma verification carried out first by the State Department of Foreign Affairs, in which the foreign university has its seat (or eventually by a competent foreign authority) and subsequently by the relevant representative body of the Czech Republic for the country in which the foreign university has its seat.
It is also possible to submit certified copies (made by a Czech or foreign notary, at the Czech Embassy office abroad or prepared by the Czech Point service) of the documents verified in the required manner (see above).
The question of the legalization and superlegalization of diplomas and evidence of graduation abroad can be consulted with Ministry of Foreign Affairs of the Czech Republic, Department of the legalization of documents of the consular department, address: Hradčanské náměstí č.5, 125 10 Praha 1, phone: 224 182 153. The addresses of embassies abroad and foreign attorneys in the Czech Republic can be found on the internet at the Ministry of Foreign Affairs of the Czech Republic.
3. Fee for proceedings related to the application for recognition of foreign higher education and qualifications
The applicant is obliged to pay a fee of 3000 CZK (The provisions of paragraph 2 § 90a Act No. 137/2016 Coll. amending and Supplementing Act No. 111/1998 Coll. On Higher Education Institutions and amending and supplementing other laws (Law on Universities), as amended).
Upon receipt of the request from the VSB-TUO, the applicant shall be sent a letter confirming receipt of the application and contact details for payment of the fee.
If the fee is not paid in time (within 10 days of receipt of the call for payment), the applicant will be asked to pay this fee within a specified time limit. Failure to do so, the proceedings in the case of the application will be suspended by an order in accordance with the provisions of § 66 paragraph 1. 1 (a) d) Act No. 500/2004 Coll. Administrative Code and VSB – Technical University of Ostrava will not further address this request. The suspension of the application procedure due to deficiencies in the application not removed by the applicant even after the invitation (most often caused by the absence of documents decisive for the examination of the application), is not a reason for the reimbursement of the fee. Refusal of the application shall not entitle the applicant to a refund of the fee.
4. Deadline for handling the application
The deadline for the application for the recognition of foreign higher education and qualification is 30 days from receipt of the application without defects; in more complex cases, 60 days from the date of receipt of the complete application including attachments. The period for which the proceedings are interrupted is not included in the deadlines.
The rector of the VSB-TUO decides on the recognition of the qualification. The result of the process is the decision to issue a certificate of recognition of foreign higher education and qualification with unlimited duration for the territory of the Czech Republic or a decision to reject an applicant. Both the decision and the certificate shall be sent by registered letter to the applicant's own hands.
Against the decision, the applicant has the right to appeal to the Ministry of Education through the rector of VSB-TUO within 15 days of service of the decision. The rector of the public university shall either comply fully with the applicant or refer the matter to the Ministry of Education, Youth and Sports within 30 days of the receipt of the appeal.
Terms of appeal
The following information is necessary for the appeal:
- The name and surname of the applicant and, where appropriate, his representative, on the basis of an officially certified power of attorney submitted,
- Date of birth of the applicant,
- Permanent residence address of the applicant (if the applicant is not domiciled in the Czech Republic, the address abroad),
- Address for the service of documents,
- Reference number and date of issue of the contested decision,
- Grounds for appeal: to what extent does the applicant challenge the decision and in what way does the conflict with the law or the incorrectness of the decision or procedure,
- Date and handwritten signature of the applicant or his representative on the basis of an officially certified power of attorney submitted.